Practical guide
OSE a minima: the '30-day' process
A successful welcome is the first condition for a successful exchange.
Hosting an ambassador means enabling them to gradually find their place within a club, a host family, a school and a culture.
Hosting an ambassador is not simply a matter of finding them a bed.
It means offering them the best possible conditions to live a sporting, educational, human and personal experience that will contribute to their growth.
Every hosting experience is also an opportunity for the club, the host family and the wider OSE Country to grow.
Once the host country has been confirmed by OSE World, the OSE Country becomes responsible for organising the hosting arrangements. It selects the host club.
The club then becomes responsible for the ambassador's day-to-day care. It appoints:
Each stakeholder acts at the level where they are best placed to contribute.
The OSE Country looks for the most suitable club. The best club is not necessarily the highest-performing one — it is the one that offers the best conditions for sporting, human and educational integration.
The process continues as planned.
The OSE Country selects the club that best matches the ambassador's project. The others may host a future ambassador.
The OSE Country broadens its search to other clubs in the same sport.
The OSE Country and OSE World work together to find the most suitable solution.
The priority always remains the same: ensuring a successful welcome for the ambassador.
Once the club has been confirmed:
The process continues.
The club looks for another family with the support of the OSE Country.
The club immediately activates a replacement family.
The club and the OSE Country work together to find a new solution.
The club makes contact with:
It prepares:
A warm welcome
begins before
arrival.
The OSE Country organises a preparatory meeting based on content provided by OSE World. This meeting makes it possible:
The club, the family and the mentor become familiar with:
Supporting and showcasing the ambassador's experience within the OSE community.
Being able to liaise, where necessary, with the OSE Country and OSE World to report a difficulty, seek advice or quickly find a solution.
Always keep to the strict essentials. One page is enough for each:
Every document should make hosting easier — never more complicated.
Start by making a first hosting experience a success. The organisation will grow around this first achievement.
"A warmly welcomed ambassador is already halfway towards flourishing."